Youth In Motion Coaches' Corner
BACKGROUND SCREENING PROGRAM for YIM VOLUNTEERS
Reston Runners is following the lead of other youth-based organizations in implementing a criminal background screening program on volunteers involved with Reston Runners Youth inn Motion activities.
This background sreening program, by TC logiQ, is designed to:
- Protect the confidentiality of information and the privacy of Reston Runners (hereinafter RR) YIM volunteers
- Screen prospective YIM volunteers on the criteria established by RR.
- Provide those YIM volunteers who have been screened with an opportunity to challenge incorrect information found in the screening process before a result is forwarded to RR.
- Forward to RR's YIM representative for additional investigation and a final decision any results that fail to meet RR's background screening criteria. Any negative results will not be disclosed to anyone other than RR's YIM representative
- Perform background screening based on the YIM volunteer's name, date of birth, address history, and social security number.
The cost for the background screen is paid for by Reston Runners.
Screening Criteria for Volunteer Eligibility
The screening criteria that will be utilized to evaluate YIM volunteers are: Conviction of, imposition of a deferred sentence for, or any plea of guilty or no contest at any time, past or present, or the existence of any pending charges, for: (i) any crime involving sexual misconduct, (ii) any crimes of abuse against children, (iii) any crimes involving firearms, (iv) any offense involving distribution or intent to distribute illegal drugs or substances, and (v) felonious assaults or batteries.
After conducting an extended search, RR selected TC logiQ, Inc. as its background screening provider. TC logiQ is a specialty consulting firm that provides professional employment services in the area of pre-employment and volunteer screening. More information about this Colorado Springs company is available on their website at www.tclogiq.com .
An individual subject to screening will be directed to this page by the RR YIM Director. After reading the instructions, the YIM volunteer must then click on the background screening link (below) to start the background screening process. This link will take the YIM volunteer to a greeting page containing simple instructions for the volunteer before he/she begins the process. Next, the member will click on the "Click Here To Begin Background Screening Process" link at the bottom of this page. Upon clicking that link, the volunteer will be directed to the next page where he/she will be asked to create an account. This is the first step out of four steps (hereinafter each step will be referred to as a "Screen").
Screen 1 The volunteer will create a username and password, and input his/her email address. There are three questions that thevolunteer will have to select and answer as well. These questions will be helpful to the volunteer in the future should the volunteer not remember his/her password or username. After the member clicks on the "save and continue" button, an email will be generated to the volunteer and the email will include his/her username and password in case the volunteer is unable to complete the screening application for some reason. Then, he/she can log back-in and return to the screen where he/she left-off. Also, the volunteer can use the password and username to check the status of his/her screening by logging into his/her account at www.tclogiq.com .
Screen 2 On the second screen the volunteer will be directed to screening application. The volunteer will be asked to provide the following information:
- Legal First Name
- Preferred First Name
- Middle Name
- Last Name
- Maiden Name
- Street Address
- City, State, Zip Code
- Eye Color
- Home Phone Number
- Cell Phone Number
- Email Address
- Birth Date
- U.S. Citizen (Yes/No)
- Counties/States/Countries lived in since age of 18
- Social Security Number
The volunteer will also be asked to disclose any previous arrests or convictions. In addition, the volunteer will receive another automatic email notification from TC logiQ. In this email, the volunteer's username and password will be displayed again so that he/she can check the status of the background screening through the TC logiQ website. The email will also describe the process and other related information about the background screening.
Screen 3 On the third screen, the volunteer will be asked to verify the accuracy of the information that he/she provided on the previous screen shot. If the information is not correct, then, the volunteer can edit this information by clicking on the "make change button" located at the bottom on the screen.
Screen 4 After the volunteer clicks on the continue button to initiate the background screening he/she will be directed to a thank-you page.
Review & Appeals Process
In the event that a background screening returns information that the volunteer believes is not accurate, he or she will have the opportunity to dispute that information with TC logiQ. To protect the volunteer's confidentiality and allow due process, this opportunity will precede any communication of information to Reston Runners.
In addition, there will be a hearing process available before a review panel should the volunteer choose to challenge a negative finding on his/her eligibility as a YIM volunteer.
Information Management and Exchange
This program places the responsibility for information management and retention on the screening provider, TC logiQ. Except in those few instances where a volunteer's background screen returns information that makes him or her ineligible for YIM volunteering and he/she then chooses to appeal the membership decision, Reston Runners will not be privy to or store the information returned in a volunteer's background screen.
We thank you in advance for your cooperation and participation in the Reston Runners Background Screening Program. Please remember that you must complete the screening process prior to any participation in RR's YIM activities. To facilitate the process and allow enough time, we strongly advise you to initiate the screening as soon as possible.
When finished, please close this window and do not forward the link to this page to anyone. Thank you!
- Category: YIM Training
- Published: 11 August 2014