RR BoD Meeting Minutes

Submitted by Dan Grove, Secretary

Date: April 30, 2022 Start Time: 9:30am End Time: 10:38am 

Location: North Point Pavilion

 Administrivia:

• Minutes from March - approved
• Next BoD Meeting– June 15, 6pm Zoom
• IT Infrastructure/Communications/Website/Social Media - a review is ongoing.
• Community Outreach– ongoing.
• Governance and Succession – planning needed.

                      Weekly Operations:

• Weekly run-walks–Jack created a Reston Runners Club page on Strava (https://www.strava.com/clubs/1044563). We can add GPX, TCX, or FIT files by recording these while walking, running or cycling these courses. The courses recorded should match the published text route descriptions.
• Water Support -We will restart providing Gatorade for Sunday runs when it’s hot.
• Announcements – Introduce yourself. Ask if anyone’s new, welcome them. Get people to join/renew/pay their dues, mention auto renewal option. Volunteers needed for programs & functions. 
• Course Markingon Saturday– Marcy has recruited people to “own” certain courses.
• Breakfasts and Potlucks after runs – re-starting these traditions.
• eNews – migrate from MailChimp to Constant Contact (Young)
• Event Participant email lists – gathering them under their separate labels in Constant Contact, allowing flexibility in messaging, is a goal.

Membership: 

• Membership Coordinator – new function, Young drafted a position description.

                 Programs and Events:

• RMR – very successful. A transition in leadership is underway, and having a certified course would be good next year.
• W&OD Trail Adoption – we will continue periodically removing trash from the trail between Isaac Newton Square and Reston Parkway. 
• Friends of the W&OD – they asked if we wanted to direct a race for them and/or have one of us join their board. We’ll help publicize a run/race if they coordinate it; no volunteers for their board have come forward so far.
• WTP – about 160 registered, program is April 25 - June 13, Mary coordinating.
• YIM – about 55 registered so far, dates are June 12 -August 7, Jeannie coordinating.
• ITP – planning.
• Summer Picnic– at North Point Pavilion, 5pm, pot luck, looking at July 16 or 23 for Pavilion availability (Mary). Green Jacket awarded then.
• Prediction Runs – planning for the summer, scheduled to allow ITP participants to gauge their progress as well as have some fun for all.
• May 22 Run coordinated with Dogwood Kids Color Run – some runners volunteering for the Kids event after running would be good, planning in progress. RRCFsupports the Kids Run.

Treasurer Report:

• Balance Sheet and Income Statementwere reviewed, we have adequate cash on hand to cover existing and future expenses. We are operating in line with our planned budget.
• Registration fees for WTP and YIM are coming in.