RR BoD Meeting Minutes

Submitted by Dan Grove, Secretary

Date: March 22, 2022 Start Time: 6:00pm End Time: 7:16 pm Location: Zoom

 Present

Not Present

P: Catherine Nelson

 

VP: Claire Tse

 

T: Mary Shedlock

 

 S: Dan Grove

 

DWP: Vacant

 

U40 MAL: Michelle Stephens

 

MAL: Michael Faulkner

 

MAL: Jeannie Johns

 

MAL: Young Nam

 

                    

 Administrivia:

  • Minutes from February - approved
  • Next BoD Meeting– April 30, 9:30am North Hills Pavilion
  • New Board Members – Welcome! Catherine provided an overview of board responsibilities and general operations.
  • IT Infrastructure/Communications/Website/Social Media - a review of our existing IT infrastructure and a discussion of our business and technical needs took place March 20, Jack gave a presentation on its history and current status. Ongoing.
  • Annual Meeting – Success, good turnout. Green Jacket award will be at the annual summer event, suggestions for recipient(s) welcome.
  • Membership Coordinator – new function, Young is drafting a position description.
  • Community Outreach– is ongoing.

 

                      Weekly Operations:

  • Weekly run-walks–While we are not currently providing GPS enabled maps for our run course, the website does have the capability to store GPX files and make them available for download. Looking ahead, we can develop the GPX files by recording these while walking, running or cycling these courses.  
  • Water Support/Announcements -We’ll continue with board members bringing water. Sunday midpoint water is also being done. We will restart providing Gatorade for Sunday runs beginning in April. Danupdates the water support spreadsheet run locations as they’re announced.
  • Announcements – Introduce yourself. Ask if anyone’s new, welcome them. Get people to join/renew/pay their dues, mention auto renewal option. Volunteers needed for RMR, other programs & functions. 
  • Course Markingon Saturday– Marcy has recruited people to “own” certain courses.
  • W&OD Trail Adoption – we will continue periodically removing trash from the trail between Isaac Newton Square and Reston Parkway.

 

                 Programs and Events:

  • RMR – April 10, 2022, planning is proceeding, 350+ signed up, volunteers needed. 
    • RMR Training Program – The Half Marathon training program is in progress, good turnout, Marcyrunning it.
  • WTP – Registration is open, program April 25 - June 13, Mary coordinating.
  • YIM – Registration is open, dates are June 12 -August 7, Jeannie coordinating.
  • Summer Event– planning to start soon.

 

 

Membership: 

  • Annual renewal- we’re currently covering the processing fees for existing member automatic renewals

Treasurer Report:

  • Balance Sheet and Income Statementwere reviewed, we have adequate cash on hand to cover existing and future expenses. We are operating in line with our planned budget.
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