Meeting Minutes

Submitted by Dan Grove, Secretary

Date: November 3, 2021 Start Time: 6:00pm End Time: 7:32pm Location: Zoom

Administrivia:

• Minutes from September – approved
• Next BoD Meeting– Wednesday, December 8, 6pm ZOOM 
• New Board Members – recruit now for voting early next year, a call will go into eNews.
• Google Docs– offers nonprofits free use, Maryhas applied and gotten RR approved.
• RRCA Runner Friendly Communitynomination - Reston Association is interested in joining Reston Runners / Reston Runners Community Fund in seeking designation.  
• Communications/Website/Social Media – RRCA gives suggestions on websites, Catherineis researching our overall communications strategy
• Diversity and Inclusion – Marcywill contact Reston’s diverse HOAs and clusters, publicizing the club and inviting members. Some runs may start at convenient locations to them. The RR Community Fund is funding activities at Title 1A schools.
• Storage Unit – An inventory and organizing session took place on November 31, some premiums for the Thanksgiving run were gathered. We need this size storage, a smaller one won’t work.
• Annual Meeting – thinking about premiums to pass out. Hats? Bags?

Weekly Operations:

• Weekly run-walks–Marcy considering new courses; some of the current ones need review, too many turns.
• Water Support/Announcements -We’ll continue with board members bringing water at start. Sunday midpoint water is being done.
• Announcements – Get people to join/renew/pay their dues; talk about auto renewal so it won’t be a surprise.
• Course Marking– Marcyis recruiting more people, Mary Brett doing Saturday Walk courses.

Programs and Events:

• 10 weeks to 10Kcontinues thru November 27, a 10K in Ashburn will be the finale.
• Finish Line Services- active
• RMR –Scheduled for April 10, 2022, planning is proceeding. 
  • RMR Training Program – A Half Marathon training program is coming in January, a smooth transition from 10W-to-10K to Half training is the goal. (Marcy)
• Thanksgiving Turkey Trot 5K – 9am Thanksgiving Day (Nov. 25) at Lake Fairfax Pavilion H. Freebies and water arranged; Dennis marking course and MC-ing. Marcyto ask Anna to provide a time display for the finish line.
• Holiday Party– outdoor potluck at North Hills Pavilion at 9am after the Saturday, December 18 run. Run location to be changed to make it nearby.

Membership: 

• Annual renewal- we’re currently covering the processing fees

Treasurer Report:

• Bank Balance as of October 31 was $19,448. YIM, WTP expenses all in, 10W-10K still some out. 
• Programs- The programs are bringing in revenue. 
• Spirit Wear – Open it up again for orders? Different shirt color(s), maybe a larger logo? (Mary)