RR BOARD MEETING Minutes – 12/11/18

In attendance:
Marcy Foster, President
Mike McCord, Vice President
Shandila Collins, Member at Large
Kevin Hart, Director of Walking Programs
Joan Koss, Member at Large
John Koss, Secretary
Pablo Raffo, Member at Large (U40)
Mary Shedlock, Treasurer
Jack Tozier, Member at Large

Action items are in italics with the name of the responsible person in bold italics.

Old Business

Digital Strategy and Reston Runners Publicity:

Kevin reported that advertisements in the RA circular are $75/week. The best option would be to advertise every other week, or once a month. The plan is to start advertisements in January.

Pablo will print business cards for us to leave at PRR.

John made final updates to the RR article for Around Reston. Pablo provided the pictures. The article was submitted and accepted by the Around Reston editor on December 21.

Holiday Party: A sincere thank you to Mike McCord and Donna Rostant for again graciously hosting this wonderful party at their residence on December 15th! Thanks also to those who helped with set-up.
Gifts for new members: New members will be sent a Reston Runners license plate frame and magnet through US Mail. Shandila to send contact information for new members to Jeannie Johns.

Upcoming pot lucks: Marcy will identify a person to organize potlucks on approximately a bi-monthly basis. Kevin will coordinate dates with the course committee plan so that potluck locations are near the run start/finish locations. We’ll check with Sarah H. about whether she wants to hold another Tim Cohn memorial run/potluck.
Long-term planning schedule: John will prepare a calendar of planning and reservation deadlines for our annual events. That will aid the Board in planning key preparations for annual events and programs, such as the annual meeting, the annual election cycle (Jan-Feb), and RRCA renewal (December).

RR document Repository: Pablo will create a repository, accessible to Board members by password, to store documents relating to Club business.

Facebook inquiries: The Club sometimes receives inquiries on Facebook about its programs. Mike McCord offered to monitor the page and respond to inquiries, and Joan will assist.
New Business:
Commemorative Brick: Ed Hass sent an email to the Secretary with a recommendation that the Club purchase a large brick from the Reston Historic Trust to be installed at Lake Anne Plaza, to commemorate Joe Fleig as founder and first President of Reston Runners. The Board discussed the recommendation and voted to purchase a brick commemorating the founding and continuing mission of Reston Runners, without anyone being named on the brick. John will coordinate wording on the brick with the Board and submit the order before the January 10th due date.
Election schedule: the annual cycle for nomination and election of Club officers is about to begin. Each event on the schedule will generally be one week earlier this year than it was last year, since the annual meeting is scheduled for February 23. John has coordinated the schedule with Dave Breese, who administers the processes, and Jack, who assists with the membership roster.
RRCA renewal and insurance: John will complete Reston Runners’ registration with Road Runners Club of America, including insurance coverage, by December 31. Jack has provided a final membership roster, current as of mid-December.
Winter Training Program: One of the suggestions received in the membership survey was that the Club conduct a Winter Training Program. Coach Liz Bagley has offered to do this on a fee basis. The Club also has certified coaches who might be willing to lead the program. The Board would like the program to focus on half marathon training to align with the Runners’ Marathon of Reston. Kevin will discuss with Ellen whether she would lead the program.
RMR Course Familiarization Run: The Board would like to get a familiarization run on the course calendar. Jack will contact Dennis to arrange it.
Litter Pickup: The next litter pickup will be in the spring (March or April.) Participants will be encouraged to wear a Reston Runners shirt to identify this activity with the Club.
Membership Renewals: Many memberships expire in December. The Club needs to remind members to renew, on the eNews and the website, and with announcements at the weekly runs.
Treasurer’s report: The Board intends to post a financial statement of the Club’s account on the Web Site. This will be done in January or February.
Annual Meeting: The Annual Meeting will be held on February 23rd.
Next meeting date and place: The next meeting will be held on January 12th, after the run.

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